The Board of Trustees meets once a month during the school year. Meetings begin at 2:00 p.m. There will be a 30-minute refreshment break at 6:00 p.m. The Board room will be locked at that time and reopened at 6:30 p.m. when the Spotlight on Students and Division Showcase will begin.
In-Person Attendance
Members of the public are welcome to attend the Public Board Meetings in person in our Central Board Room - 231 Hardin Street, Fort McMurray.
Please Note: During the Closed session portion of the meeting, members of the public will be asked to leave the boardroom. They may return once the Closed session has been completed.
Question(s) for the Board of Trustees
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
Upcoming Meetings
- September 27, 2023
- October 25, 2023
- November 29, 2023
- December 20, 2023
- January 24, 2024
- February 21, 2024
- March 27, 2024
- April 24, 2024
- May 22, 2024
- June 19, 2024
Upcoming Agendas and Previous Minutes can be found below.
2021-2022 Minutes 2020-2021 Minutes 2019-2020 Minutes
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of March 27, 2024
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 Review & Approve Division Calendar (Start, End & Major Holidays)
7.3 Submit ASBA Awards Nomination, Community Engagement & School Board Innovation & Excellence Awards
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 Ministry of Education - Cell Phone Survey
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Fort McMurray Christian School
12.2 Timberlea Public School
13.0 DIVISION SHOWCASE
13.1 Career Pathways
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of February 21, 2024
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Executive Function, EA Support & Mental Heath Presentation
7.2 Board Work Plan
7.3 Review & Approve Division Calendar
7.4 Approve Edwin Parr Teacher Recommendation
7.5 Review Financial Update (2 of 3)
7.6 Review & Approve the Capital & Facilities Plan
7.7 Audit Update
7.8 Westwood Robotics Field Trip
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 ASBA Ministry of Education Budget 2024 Update
9.2 Letter from Minister of Education re: Draft SS Curriculum
9.3 Letter from Minister of Education re: Westwood Project
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Greely Road Public School
12.2 Fort McMurray Islamic School
13.0 DIVISION SHOWCASE
13.1 Lincoln Alexander School Essay Competition
13.2 RARA Award Winners
13.3 Saanvi Talwar
13.4 NCWIT AiC Canada West Coast High School
13.5 Hilton Mireao Award of Exellence
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of January 24, 2024
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 Stakeholder Engagement to Inform Budget & Calendar
7.3 Approve Annual Fees for Instructional Resources, Transportation & Tuition
7.4 Review Budget Assumptions
7.5 Review Draft Calendar Assumptions
7.6 Review Investment Parameters
7.7 Appoint Division Auditor
7.8 Approval of Locally Acquired Courses
7.9 ASCA AGM
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 Letter from Minister of Education
9.2 Letter to Minister of Education re: Student Choices
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Fort McMurray Composite High School
12.2 Dave McNeilly Public School
13.0 DIVISION SHOWCASE
13.1 Dave McNeilly Public School Land-Based Learning
13.2 Student Recognition
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of December 20, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 Stakeholder Engagement to Inform Budget & Calendar
7.3. Field Trip Recommendations
7.3.1 École McTavish - Northern Italy
7.3.2 Westwood High - Dublin, London, Paris
7.3.3 Fort McMurray Christian School - San Francisco & Modesto, CA
7.3.4 Westwood High - Honolulu, Hawaii
7.4 Christina Gordon & Dave McNeilly Catchment
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Walter & Gladys Hill Public School
12.2 Dr. K.A. Clark Elementary School
13.0 DIVISION SHOWCASE
13.1 Gary McPherson Leadership Award
13.2 Newcomer Kiosk Pilot
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM Central Board Room - 231 Hardin Street
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of November 29, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 PSBC Alternate
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Beacon Hill Public School
12.2 Thickwood Heights Public School
13.0 DIVISION SHOWCASE
13.1 Westwood - Waterloo Coding Competition
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM Central Board Room - 231 Hardin Street
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of October 25, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Review Accountability Pillar Report & Surveys
7.1.1 Approve Annual Education Results Report
7.1.2 Review Accountability Pillar Report & Surveys
7.1.2(a) Approval of Financial Statements for Year-End
August 31, 2023
7.1.2(b) Receive Auditor’s Report
7.1.2(c) Receive Audit and Finance Committee Report
7.1.3 Approve Fall Budget Update
7.2 Board Planning Session
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Westview Public School
12.2 Christina Gordon Public School
13.0 DIVISION SHOWCASE
No Showcase for the month of November
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of September 27, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.1.1 Review September 30th Enrollment Report
7.1.2 Review Student Accountability Report
7.1.3 Review School Councils Annual Reports
7.1.4 Prepare for ASBA/PSBAA Fall General Meetings
7.1.5 Review Alberta Education - Modular Classroom Submission
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 Meeting with the Minister of Education
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
12.0 SPOTLIGHT ON STUDENTS
12.1 Westwood Community High School
12.2 École McTavish High School
13.0 DIVISION SHOWCASE
13.1 International Aloha Competition - Malaysia
13.2 Loran Teachers Building Leaders Awards
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Board of Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of June 21, 2023
6.0 CLOSED SESSION (closed to the Public)
7.0 ACTION ITEMS
7.1 Board Work Plan
7.1.1 Review Staffing Report
7.1.2 Review Preliminary Enrollments
7.1.3 Review Yearly Advocacy Plan
7.1.4 Review Actions from Board Evaluation
7.1.5 Approve Annual Board Development Plan
7.1.6 Schedule Board/Admin Planning Sessions & Set Agenda
7.2 Approve Superintendent Evaluation
7.3 Approve Board Evaluation Report
7.4 Optional School Council Orientation
7.5 Board Policy Handbook
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 NO Spotlight for the Month of September
13.0 DIVISION SHOWCASE
13.1 NO Division Showcase for the Month of September
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of May 24, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1. Board Work Plan
7.1.1 Set Meeting Schedule
7.1.2 Approve Board Evaluation Report
7.1.3 Review Board Work Plan for the Following Year
7.1.4 Schedule Board/Admin Planning Sessions & Set Agenda
7.2 Policy Committee Recommendations
7.3 Ècole McTavish Field Trip - Northern Italy 2024
7.4 Draft DEI Committee Strategic Plan
7.5 Communications Survey Presentation
8.0 INFORMATION REPORTS
8.1 PSBAA (including PSBC)
8.2 ASBA (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
8.5 Traffic Safety Committee
8.6 Networks Committee Report
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
12.0 SPOTLIGHT ON STUDENTS
12.1 NO Spotlight for the Month of June
13.0 DIVISION SHOWCASE
13.1 TAFI Winner
13.2 National Spelling Bee Winner
13.3 Art 30 Winner
13.4 2023 Impact Awards
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
3:00 PM 231 Hardin Street - Central Board Room
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Meeting
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of April 19, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 Board Policy 1
7.3 Audit & Finance Committee Report
7.4 Preliminary Budget Approval & Transfer of Reserves
7.5 Three-Year Education Plan 2023-2026
8.0 INFORMATION REPORTS
8.1 PSBAA (including PSBC)
8.2 ASBA (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m. (Please note the Boardroom is locked between 6:00 - 6:30 p.m.)
11.0 QUESTION PERIOD
12.0 SPOTLIGHT ON STUDENTS
12.1 Frank Spragins High
12.2 Westview Public School
13.0 DIVISION SHOWCASE
13.1 TAFI Winner
13.2 McEwen Family Teacher Recognition Award
13.3 Honouring Spirit - Indigenous Spirit Award
13.4 Westwood High - Italy 2023 Presentation
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of March 22, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 Locally Acquired Courses
7.3 Westwood Travel - Dublin, London, Paris
7.4 2024-2025 Calendar
8.0 INFORMATION REPORTS
8.1 PSBAA (including PSBC)
8.2 ASBA (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
12.0 SPOTLIGHT ON STUDENTS
12.1 Walter & Gladys Hill
12.2 Christina Gordon
13.0 DIVISION SHOWCASE
13.1 TAFI Winner
13.2 Aspirations in Computing Educator Award
13.3 Regional Aboriginal Recognition Awards (RARA) Winners
13.4 Lincoln Alexander School Essay Winners
13.5 Spelling Bee Winners
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Meeting
AGENDA
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of February 15, 2023 LINK
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2.1 Review and Approve Division Calendar
7.2.2 Approve Edwin Parr Teacher Recommendation (ASBA)
7.2.3 Review Financial Update (2 of 3)
7.2.4 Review & Approve the Capital & Facilities Plan
7.3 Final Approval Westwood Travel to Italy
7.4. Advocacy Committee
8.0 INFORMATION REPORTS
8.1 PSBAA (including PSBC)
8.2 ASBA (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Education
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
12.0 SPOTLIGHT ON STUDENTS
12.1 Timberlea Public School
12.2 Fort McMurray Christian School
13.0 DIVISION SHOWCASE
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
14.1 Update on Sport School
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
AGENDA
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of January 25, 2023 LINK
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Sports School Presentation - (Time Specific 3:00 p.m.)
7.2 Board Work Plan
7.2.1 Review Stakeholder Engagement Results on Budget & Calendar Priorities
7.2.2 Approve Annual Fees for Instructional Resources, Transportation & Tuition
7.2.3 Review Budget Assumptions
7.2.4 Review Calendar Assumptions
7.2.5 Review Investment Parameters
7.3 Audit & Finance Committee
7.3.1 Appoint District Auditor
8.0 INFORMATION REPORTS
8.1 PSBAA (including PSBC)
8.2 ASBA (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Education
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 Letter from Elk Island Public Schools to Minister La Grange
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
12.0 SPOTLIGHT ON STUDENTS
12.1 Greely Road Public School & Fort McMurray Islamic School
13.0 DIVISION SHOWCASE
13.1 TAFI Winner
13.2 Queen’s Platinum Jubilee Medalists
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
Wednesday, January 25, 2023
AGENDA
1. CALL TO ORDER
2. LAND ACKNOWLEDGEMENT
3. AGENDA
3.1 Additions/Changes to Agenda
3.2 Approval of Agenda
4. DECLARATION OF CONFLICT
5. MINUTES
5.1 Approval of the Minutes of the Regular Board Meeting of December 2022. LINK
6. CLOSED SESSION
7. ACTION ITEMS
7.1 Board Work Plan
7.1.1 Stakeholder Engagement to Inform Budget & Calendar Priorities
7.2 Westwood Community High School Out-of-Country Field Trip
7.3 Networks Liaison Committee
8. INFORMATION REPORTS
8.1 Public School Boards Association/Public School Board Council
8.2 Alberta School Boards Association
8.3 Trustee Engagement Report
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching and Learning
8.4.3 Assistant Superintendent Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9. INFORMATION & CORRESPONDENCE
10. REQUESTS FOR INFORMATION
11. QUESTION PERIOD
12. SPOTLIGHT ON STUDENTS
12.1 Beacon Hill Public School
12.2 Fort McMurray Composite High
13. DIVISION SHOWCASE
13.1 TAFI Winner
13.2 2022 RMWB Council's Excellence Award - Youth Category
13.3 Queen's Platinum Jubilee Medal
13.4 AP Computer Science Female Diversity Award
13.5 Canadian Mental Health 2022 Award Recipients
14. BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15. OTHER BUSINESS
16. FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Meeting
Wednesday, December 21, 2022
AGENDA
1. CALL TO ORDER
2. LAND ACKNOWLEDGEMENT
3. AGENDA
3.1 Additions/Changes to Agenda
3.2 Approval of Agenda
4. DECLARATION OF CONFLICT
5. MINUTES
5.1 Approval of the Minutes of the Regular Board Meeting of November 23, 2022 LINK
6. CLOSED SESSION
7. ACTION ITEMS
7.1 Annual Education Results Report
7 2 Board Work Plan
7.3 School Education Plan Presentations & May 17, 2023 Board Meeting
7.4 Board and Superintendent Evaluations
8. INFORMATION REPORTS
8.1 Public School Boards Association/Public School Board Council
8.2 Alberta School Boards Association
8.3 Trustee Engagement Report
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching and Learning
8.4.3 Assistant Superintendent Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9. INFORMATION & CORRESPONDENCE
10. REQUESTS FOR INFORMATION
11. QUESTION PERIOD
12. SPOTLIGHT ON STUDENTS
12.1 École McTavish
12.2 École Dickinsfield
13. DIVISION SHOWCASE
13.1 TAFI Winner
13.2 Christmas Card Design Winners
13.3 Top 50 Under 50
14. BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15. OTHER BUSINESS
16. FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Meeting
Wednesday, November 23, 2022
AGENDA
1. CALL TO ORDER
2. LAND ACKNOWLEDGEMENT
3. AGENDA
3.1 Additions/Changes to Agenda
3.2 Approval of Agenda
4. DECLARATION OF CONFLICT
5. MINUTES
5.1 Approval of the Minutes of the Regular Board Meeting of October 26, 2022 LINK
6. CLOSED SESSION
7. ACTION ITEMS
7.1 Audit & Finance Committee Chair's Report & Minutes
7.1.1 Approval of Financial Statements for the Year End August 31, 2022
7.1.2 Receive Auditor's Report
7.1.3 Receive Audit & Finance Committee Report
7 2 Board Work Plan
7.3 Review Accountability Pillar Report & Surveys
7.4 Approve Annual Education Results Report
7.5 Approve Fall Budget Update
7.6 Review Alberta Education Enrollment Forecast Report for Submission
8. INFORMATION REPORTS
8.1 Public School Boards Association/Public School Board Council
8.2 Alberta School Boards Association
8.3 Trustee Engagement Report
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching and Learning
8.4.3 Assistant Superintendent Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
8.5 Advocacy
9. INFORMATION & CORRESPONDENCE
10. REQUESTS FOR INFORMATION
11. QUESTION PERIOD
12. SPOTLIGHT ON STUDENTS
12.1 Dr. Clark Elementary School
12.2 Thickwood Heights Public School
13. DIVISION SHOWCASE
13.1 TAFI Winner
14. BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15. OTHER BUSINESS
16. FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Meeting
Wednesday, October 26, 2022
AGENDA
1. CALL TO ORDER
2. LAND ACKNOWLEDGEMENT
3. AGENDA
3.1 Additions/Changes to Agenda
3.2 Approval of Agenda
4. DECLARATION OF CONFLICT
5. MINUTES
5.1 Approval of the Minutes of the Regular Board Meeting of September 28, 2022. LINK
6. CLOSED SESSION
7. ACTION ITEMS
7.1 Board Work Plan
7.1.2 Review September 30th, Enrollment Report
7.1.3 Prepare for ASBA/PSBAA Fall General Meetings
7.1.4 Review Student Accountability Report
7.1.5 Review Alberta Education Modular Classroom Submission
7.1.6 Partners in Education Appreciation event
7.1.7 Election Year Organizational Meeting
7.1.8 Trustee Development Opportunities
7.2 Board Orgnaiztional Chart 2022 - 2023
7.3 Trustee School Visits
7.4 Student Advisory Council
8. INFORMATION REPORTS
8.1 École McTavish Band Trip
8.2 Removed from Agenda
8.3 Trustee Engagement Report for the Previous Month
8.4 Superintendent of Schools
8.4.1 Director of Education
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9. INFORMATION & CORRESPONDENCE
9.1 Letter from Minister LaGrange
10. REQUESTS FOR INFORMATION
11. QUESTION PERIOD
12. SPOTLIGHT ON STUDENTS
12.1 Dave McNeilly Public School
12.2 Westwood Community High School
13. DIVISION SHOWCASE
13.1 TAFI Winner
13.2 Prime Minister's Certificate of Achievement
13.3 Buffy Award Winners
14. BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
14.1 Networks Update
15. OTHER BUSINESS
16. FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Meeting
Wednesday, September 28, 2022
AGENDA
1. CALL TO ORDER
2. LAND ACKNOWLEDGEMENT
3. AGENDA
3.1 Additions/Changes to Agenda
3.2 Approval of Agenda
4. DECLARATION OF CONFLICT
5. MINUTES
5.1 Approval of the Minutes of the Regular Board Meeting of June 22, 2022 LINK
6. CLOSED SESSION
7. ACTION ITEMS
7.1 Board Work Plan
7.2 ASBA Awards Nominations
7.3 Review Staffing Report
7.4 Review Preliminary Enrollments
7.5 Review Actions from Board Evaluation
7.6 Approve Annual Board Development Plan
7.7 Policy Advisory Committee
7.8 Advocacy Committee
7.9 2022-2023 Trustee Meeting Schedule (Revised)
7.5 Partners in Education
8. INFORMATION REPORTS
8.1 Public School Boards Association/Public School Board Council
8.2 Alberta School Boards Association Update
8.3 Trustee Engagement Report
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching and Learning
8.4.3 Assistant Superintendent Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
8.5 AP450 & Associated Organizational Charts
9. INFORMATION & CORRESPONDENCE
9.1 Letter from Minister La Grange
9.2 Letter from Minister La Grange
9.3 Letter from Minister La Grange
9.4 Letter from Minister La Grange
10. REQUESTS FOR INFORMATION
11. QUESTION PERIOD
12. SPOTLIGHT ON STUDENTS
12.1 Dene Handgames
12.2 Honouring Spirit - Indigenous Student Award ASBA
13. DIVISION SHOWCASE
13.1 TAFI Winner
13.2 RARA Award Recipients
14. BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15. OTHER BUSINESS
16. FUTURE AGENDA ITEMS
ADJOURNMENT