The Board of Trustees meets once a month during the school year. Meetings begin at 2:00 p.m. There will be a 30-minute refreshment break at 6:00 p.m. The Board room will be locked at that time and reopened at 6:30 p.m. when the Spotlight on Students and Division Showcase will begin.
In-Person Attendance
Members of the public are welcome to attend the Public Board Meetings in person in our Central Board Room - 231 Hardin Street, Fort McMurray.
Please Note: During the Closed session portion of the meeting, members of the public will be asked to leave the boardroom. They may return once the Closed session has been completed.
Question(s) for the Board of Trustees
The Board of Trustees shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary two hours prior to the Call to Order the day of the Board meeting.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided or this electronic form with the name and phone number. Time for question period will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Approved questions will be read by the Board Chair or designate during question period.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
Upcoming Meetings
- September 25, 2024
- October 23, 2024
- November 27, 2024
- December 11, 2024
- January 29, 2025
- February 19, 2025
- March 26, 2025
- April 23, 2025
- May 21, 2025
- June 18, 2025
Upcoming Agendas and Previous Minutes can be found below.
2023-2024 Minutes
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of May 22, 2024
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.1.1 Organizational Meeting
7.1.2 Set Trustee Meeting Schedule/School Visits
7.1.3 Approve Superintendent Evaluation
7.1.4 Approve Board Evaluation
7.1.5 Review Financial Update (3 of 3)
7.1.6 Review Management Compensation Committee Report
7.1.7 Review Board Work Plan for the Following Year
7.2 Board Policy Edits
7.3 School Reviews
7.4 DEI Update
7.5 Advocacy Annual Plan
7.6 Superintendent Contract
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 PSBAA Advocate May 28, 2024
9.2 ASBA Innovative & Artificial Committee News Release
9.3 Invitation to Minister Nicolaides
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
No Spotlight for the Month of June.
13.0 DIVISION SHOWCASE
13.1 Visual Art Award Recipient
13.2 Westwood Science Fair
13.3 Westwood Track & Field
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
3:00 PM — 4:00 PM 231 Hardin Street - Central Board Room
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 ACTION ITEMS
5.1 Facilities/Captial Ad-Hoc Committee (Reconvened & Appointments)
6.0 ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of April 24, 2024
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 Review & Approve Division Calendar (Start, End & Major Holidays)
7.3 Preliminary Budget Approval & Transfer of Reserves
7.4 Conduct Superintendent of Schools Evaluation
7.5 Conduct Board Evaluation
7.6 Approve the Annual Division Education Plan & Submit it to Alberta Education
7.7 Select Visual Arts Awards Recipient
7.8 Approve Yearly Advocacy Plan
7.9 Approval of Locally Acquired Courses
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 Draft Kindergarten - Grade 6 Social Studies Curriculum
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 École Dickinsfield Elementary School
12.2 Frank Spragins High School
13.0 DIVISION SHOWCASE
13.1 Westwood Travel Group Presentation
13.2 Innovation Leadership Award
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of March 27, 2024
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2. Review and Approve Two Years Out Calendar for Start, End & Major Holidays
7.3 Submit ASBA Awards Nomination, Community Engagement & School Board Innovation & Excellence Awards
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 Ministry of Education - Cell Phone Survey
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Fort McMurray Christian School
12.2 Timberlea Public School
13.0 DIVISION SHOWCASE
13.1 Career Pathways
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of February 21, 2024
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Executive Function, EA Support & Mental Heath Presentation
7.2 Board Work Plan
7.3 Review & Approve Division Calendar
7.4 Approve Edwin Parr Teacher Recommendation
7.5 Review Financial Update (2 of 3)
7.6 Review & Approve the Capital & Facilities Plan
7.7 Audit Update
7.8 Westwood Robotics Field Trip
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 ASBA Ministry of Education Budget 2024 Update
9.2 Letter from Minister of Education re: Draft SS Curriculum
9.3 Letter from Minister of Education re: Westwood Project
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Greely Road Public School
12.2 Fort McMurray Islamic School
13.0 DIVISION SHOWCASE
13.1 Lincoln Alexander School Essay Competition
13.2 RARA Award Winners
13.3 Saanvi Talwar
13.4 NCWIT AiC Canada West Coast High School
13.5 Hilton Mireao Award of Exellence
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of January 24, 2024
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 Stakeholder Engagement to Inform Budget & Calendar
7.3 Approve Annual Fees for Instructional Resources, Transportation & Tuition
7.4 Review Budget Assumptions
7.5 Review Draft Calendar Assumptions
7.6 Review Investment Parameters
7.7 Appoint Division Auditor
7.8 Approval of Locally Acquired Courses
7.9 ASCA AGM
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 Letter from Minister of Education
9.2 Letter to Minister of Education re: Student Choices
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Fort McMurray Composite High School
12.2 Dave McNeilly Public School
13.0 DIVISION SHOWCASE
13.1 Dave McNeilly Public School Land-Based Learning
13.2 Student Recognition
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of December 20, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 Stakeholder Engagement to Inform Budget & Calendar
7.3. Field Trip Recommendations
7.3.1 École McTavish - Northern Italy
7.3.2 Westwood High - Dublin, London, Paris
7.3.3 Fort McMurray Christian School - San Francisco & Modesto, CA
7.3.4 Westwood High - Honolulu, Hawaii
7.4 Christina Gordon & Dave McNeilly Catchment
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Walter & Gladys Hill Public School
12.2 Dr. K.A. Clark Elementary School
13.0 DIVISION SHOWCASE
13.1 Gary McPherson Leadership Award
13.2 Newcomer Kiosk Pilot
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM Central Board Room - 231 Hardin Street
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of November 29, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.2 PSBC Alternate
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Beacon Hill Public School
12.2 Thickwood Heights Public School
13.0 DIVISION SHOWCASE
13.1 Westwood - Waterloo Coding Competition
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM Central Board Room - 231 Hardin Street
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of October 25, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Review Accountability Pillar Report & Surveys
7.1.1 Approve Annual Education Results Report
7.1.2 Review Accountability Pillar Report & Surveys
7.1.2(a) Approval of Financial Statements for Year-End
August 31, 2023
7.1.2(b) Receive Auditor’s Report
7.1.2(c) Receive Audit and Finance Committee Report
7.1.3 Approve Fall Budget Update
7.2 Board Planning Session
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 Westview Public School
12.2 Christina Gordon Public School
13.0 DIVISION SHOWCASE
No Showcase for the month of November
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of September 27, 2023
6.0 CLOSED SESSION
7.0 ACTION ITEMS
7.1 Board Work Plan
7.1.1 Review September 30th Enrollment Report
7.1.2 Review Student Accountability Report
7.1.3 Review School Councils Annual Reports
7.1.4 Prepare for ASBA/PSBAA Fall General Meetings
7.1.5 Review Alberta Education - Modular Classroom Submission
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
9.1 Meeting with the Minister of Education
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
12.0 SPOTLIGHT ON STUDENTS
12.1 Westwood Community High School
12.2 École McTavish High School
13.0 DIVISION SHOWCASE
13.1 International Aloha Competition - Malaysia
13.2 Loran Teachers Building Leaders Awards
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT
2:00 PM — 8:00 PM 231 Hardin Street - Central Board Room
**Please Note: The Board Room is locked between 6:00 - 6:30 p.m. as the Board of Trustees take a refreshment break**
1.0 CALL TO ORDER
2.0 ACKNOWLEDGMENT OF TREATY 8 LANDS AND TERRITORY
O’Canada
Safety Moment
3.0 AGENDA
3.1 Addition/Changes to Agenda
3.2 Approve Agenda
4.0 DECLARATION OF CONFLICT
5.0 MINUTES
5.1 Approval of Regular Board Meeting Minutes of June 21, 2023
6.0 CLOSED SESSION (closed to the Public)
7.0 ACTION ITEMS
7.1 Board Work Plan
7.1.1 Review Staffing Report
7.1.2 Review Preliminary Enrollments
7.1.3 Review Yearly Advocacy Plan
7.1.4 Review Actions from Board Evaluation
7.1.5 Approve Annual Board Development Plan
7.1.6 Schedule Board/Admin Planning Sessions & Set Agenda
7.2 Approve Superintendent Evaluation
7.3 Approve Board Evaluation Report
7.4 Optional School Council Orientation
7.5 Board Policy Handbook
8.0 INFORMATION REPORTS
8.1 Public School Boards of Alberta Association (PSBAA - including PSBC)
8.2 Alberta School Board Association (including Zone ⅔)
8.3 Trustee Engagement Report for the previous month
8.4 Superintendent of Schools
8.4.1 Director of Inclusive Learning
8.4.2 Director of Teaching & Learning
8.4.3 Assistant Superintendent of Human Resources & Administration
8.4.4 Director of Human Resources & Administration
8.4.5 Associate Superintendent of Business & Finance
9.0 INFORMATION & CORRESPONDENCE
10.0 REQUESTS FOR INFORMATION
RECESS (6:00 to 6:30 p.m.)
Reconvene Regular Board Meeting 6:30 p.m.
11.0 QUESTION PERIOD
Board Policy 7, Section 10 states the following:
“Question Period
The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:
- Questions must be submitted to the Board Recording Secretary prior to the Call to Order.
- Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
- The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
- Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
- To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided. Time for questions and responses will be limited to a maximum of fifteen (15) minutes at each Board meeting.
- Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”
*Call to Order is 2:00 p.m.
12.0 SPOTLIGHT ON STUDENTS
12.1 NO Spotlight for the Month of September
13.0 DIVISION SHOWCASE
13.1 NO Division Showcase for the Month of September
14.0 BUSINESS ARISING FROM PRESENTATIONS & DELEGATIONS OR PREVIOUS MEETINGS
15.0 OTHER BUSINESS
16.0 FUTURE AGENDA ITEMS
ADJOURNMENT