Business Administration AP 515 - Appendix A: Purchasing of Hazardous Materials

Background

The Materials Manager under the authority of the Associate Superintendent, Business and Finance is authorized to purchase and dispose of hazardous materials in accordance with safe practices,

Procedures

1. Purchase of Hazardous Materials
   1. The Purchasing Officer will request MSDS (Material Safety Data Sheets) from successful suppliers prior to the shipment of goods.
   2. The Purchasing Officer will request from suppliers, on all purchase orders issued, the "shipping document" or "manifest" document to accompany the shipment of dangerous goods.
   3. The receiver at the user facility will ensure a copy of the "shipping document" or "manifest" and any additional documents provided, be given to the user to ensure proper handling and storage of dangerous goods.
   4. The receiver will retain for a period of two (2) years, a copy of the "shipping document" or "manifest" and any additional documents provided, and make them available on request by an inspector.
   5. Maintenance staff will distribute to user facility and Director of Operations and Maintenance a copy of all MSDS forms as well as maintaining a complete set for immediate access in case of emergency.
   6. Users will follow Occupational Health and Safety Act regulations as they relate to the Workplace Hazardous Materials Information System (WHMIS).
2. Disposal of Hazardous Materials
   1. In May, the Director of Operations and Maintenance will send a notice requesting any surplus or obsolete inventory be identified for removal through a work order. The Director will work with each site to schedule the appropriate removal and disposal.